MoMI seeks a dynamic and organized professional to serve as assistant to an innovative, industrious, passionate Executive Director at a museum devoted to the art, history, technology, and social impact of moving image media on society, creativity, and culture. The candidate will play a pivotal and highly visible role in the growth and success of the Museum.
This is a full-time exempt position, which reports to the Executive Director.
Essential Duties:
Partner with Executive Director to develop and manage efficient time management systems and tools and other operational efficiencies for the organization
Strategize with Executive Director to implement efficient communication with the staff and board
Assist Executive Director with maintaining daily schedule, priorities, and commitments
Promptly respond to and/or escalate communications sent to Executive Director
Serve as proxy and trusted intermediary of Executive Director to attend meetings, events, and other activities, as needed
Serves as liaison between Executive Director and Board members, Committees, Senior Staff and others
Collaborate across departments, especially with the development department, as needed, to create presentations for fundraising opportunities and Board Meetings
Enable interaction among Executive Director and staff on special initiatives
Be involved in scheduling events, tours, meetings, and calls; communicates agenda and details to all parties involved
Assist with various administrative duties as they pertain to Executive Director’s activities
Available to Executive Director outside regular business hours, as needed and appropriate, to attend evening and weekend events
Qualifications:
Bachelor’s degree or equivalent relevant experience
Exceptional writing and communication skills
Drive and ambition
Understanding and support of Museum’s mission
Interest or even experience in the fields of film, digital media and government affairs
Exceptional interpersonal skills, demonstrating professionalism, and diplomacy in all interactions with constituents
Ability to multitask, prioritize, and manage time efficiently in a fast-paced work environment
Ability to maintain focus and grace under pressure and tight deadlines
Highly discreet, maintaining confidentiality at all times
High level of personal initiative, resourcefulness and sound judgment
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.
Physical Demands & Work Environment:
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by the job include close vision, distance vision, color and peripheral vision, depth perception, and the ability to adjust focus. The noise level in the work environment is usually moderate.
Please send a cover letter and resume in a single PDF, along with a PDF with 2 short writing samples, to hr@movingimage.us. Applications will be considered only if they are submitted to this address.
The Museum is unable to confirm the receipt or provide an update regarding the status of individual applications. No phone calls please.