Development Associate
The Museum seeks a detailed‐oriented, proactive individual to provide administrative and budgetary support to the Museum’s Development department. The Development Associate will be responsible for the day‐to‐day management of departmental budget and reconciliations; scheduling; preparing meeting agendas and minutes; processing gifts and memberships; creating reports; managing donor lists and preparing mailing materials like solicitations and proposals; and tracking solicitation processes and stewardship initiatives.
Roles and Responsibilities:
Produce weekly gift report and distribute among Development and Finance teams
Create monthly gift report to facilitate the monthly reconciliation
Reconcile revenue for multiple budget lines (Individual Giving, Membership, Bequests)
Track expenses for Development department
Participate in budget creation and reforecasting
Provide documents and reports to Finance department for annual audit
Process invoices and check requests, troubleshoot issues with payment receipt and tax documents
Collaborate with Finance department on the creation of new project codes
Process and acknowledge contributions from Trustees and individual donors
Process membership joins and renewals
Maintain individual donor records and preferred listings
Pull database reports as needed/communicate with Software Administrator (Mac) on what database reports are needed
Facilitate training and onboarding for new employees
Collaborate with in‐house and outside designers for the timely creation of exhibition sponsorship brochures
Serve as the representative for the Individual Giving team on the department’s Funder Credit Review panel for appropriate donor crediting
Attend monthly Finance and Development meeting
Update and manage incoming address and biographical changes in the Museum’s database
Provide administrative support for the Museum’s Vice President for Institutional Advancement
Maintain Development office calendar and assist in coordination of cross‐departmental meetings and events
Provide support in the coordination and staffing of high‐level donor cultivation events and small receptions
Process mail for the Development Department on a consistent basis and assist with large mailings
Provide Executive phone support as needed
Some evening hours and weekend work is required
Other duties as assigned
https://www.mcny.org/sites/default/files/2021-06/DevelopmentAssociateJobPosting.pdf